Project management Application
A few months ago,I set out to invent a new way for working professionals to manage their daily taks with one metaphor: Sync
"Sync" embodies the profound philosophy of harmonious convergence, It symbolizes the unity of purpose and the orchestration of efforts among diverse individuals, allowing them to resonate in synchrony towards a common goal.
The name perfectly summarises how I wanted the experience to feel.I wanted to create something that users could move through without friction and enjoy a seamless work day.
01 / About the project
Project type
Saas, Project Management
Timeline
May-Nov 2021
Scope
UX Research
UI Design
Design System
Problem
The so-called “digital transformation” of the workplace, fueled by a plethora of mobile and desktop apps, may be doing more harm than
⚡️ Challenge: How can we make the lives of corporate employees simpler?
The so-called “digital transformation” of the workplace, fueled by a plethora of mobile and desktop apps, may be doing more harm than
The average business worker uses 9.4(~9) different applications for daily work. Every time they have to switch apps, they’re spending valuable mental energy on adjusting to a new context. Add this stress to the fact that many employees have no say in which apps and devices they use to do their work, and you have a fast track to burnout.
Source: How Much Time and Energy Do We Waste Toggling Between Applications?
For people like me with limited executive function and cognitive load,it is a nightmare to be exposed to the overwhelming flood of sensory information and frequent context switching takes a toll.
Not only does this cause burnout it’s also taxing for people and a waste of time, effort, and focus.
The so-called “digital transformation” of the workplace, fueled by a plethora of mobile and desktop apps, may be doing more harm than good for the average knowledge worker.
Survey found that 351 out of 881 respondents, or 40%, said it took more than five minutes to find an early draft of a project they worked on. And, 120 (14%) said it took much longer than that.
The common problem which is also often observed is the challenge of having project files scattered across different places like emails, messaging platforms, and software cloud storage. This lack of synchronisation motivated me to address this issue and come up with a solution.
What if there was an effective way to manage projects?
For people like me with limited executive function and cognitive load,it is a nightmare to be exposed to the overwhelming flood of sensory information and frequent context switching takes a toll.
Main Problems Areas
Main Problem Areas
Multiple tools used for collaboration
Disparate communication channels lead to miscommunication
No visibility of progress
Scattered file sharing
No team task status visibility
No task tracking
Main Problems Areas
Goal
A peek into the solution
02 / Empathising with the users
Daniël
@dvdwinden
“Nobody is on the same page,I’m sick of daily standup meetings to track progress”
Mani
@BeingMani97
“I often miss tasks that assigned to me and that gets me in trouble”
Lauren
@waller_texas
“ Integrated calendars are unfriendly and confusing and don’t always reflect meeting invites sent in other systems”
Dann
@DannPetty
“Need my projects In sync in one place”
Davo
@pixelbeat
“No transparency of other’s tasks, tasks with dependency get delayed in this process”
Parker
@_prkr
“I don’t whether the task assigned to someone was completed or not”
Manoj
@manojnayak
“No transparency of other’s tasks, tasks with dependency get delayed in this process”
Fekry
FekryAiad
“No common place for files, Versions of a file are scattered everywhere”
Miguel
@migdvv
“Multiple systems/tools are used for one project which causes miscommunication at times”
03 / Understanding existing solutions
Competitive Benchmarking
To understand how project management is currently being addressed, I looked at our direct and indirect competitors. None of them address the all our problem statements. I tried to analyse competitive tools closely and tried to figure out what they were lacking and what unique features can be introduced in our solution.
04 / Finding a solution
Information Architecture
05 / Ideating the solution
Wireframes
06 / Reaching the final solution
Interface Design
I developed a holistic solution that streamlined workflow efficiency and enhanced user experience. Recognizing the need for enhanced task organization and collaboration, the designer implemented a visually intuitive dashboard that allowed users to seamlessly create, assign, and monitor tasks.
Reflection
Benefits
⚡️ Comprehensive Project Views: Ensured that all assets related to the project remained organized and distinct from miscellaneous resources
⚡️ Improved Task Visibility: Users could now visualize task relationships and project timelines, resulting in better task management and allocation.
⚡️ Enhanced Collaboration: The real-time collaboration hub facilitated swift communication and document sharing, fostering effective teamwork.
⚡️ Increased Efficiency: Customizable views and intelligent notifications minimized unnecessary steps, enhancing overall efficiency.
